This privacy statement sets out how Leicestershire & Rutland Community Foundation (LRCF) uses and protects any information that you give us.
LRCF is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified you can be assured that it will only be used in accordance with this privacy statement.
LRCF may change this policy from time to time by updating this page. You should occasionally check this page to ensure that you are happy with any changes. This policy is effective from 1 April 2018.
WHOSE DATA DO WE COLLECT?
We hold data on those who have given financial or other support to the Community Foundation, any of the funds it manages e.g. Mars, Comic Relief, Big Lottery, Women in Philanthropy and Surviving Winter, those who might give financial or other support, those who apply to the Community Foundation for grants, whether on behalf of an organisation or personally, and professional contacts.
WHAT WE COLLECT
We may collect the following information:
- name and job title
- contact and demographic information including email address
- your connections to other organisations and people (e.g. your employer)
- your preferences and interests
- details of your donations
- details of your grant applications
- records of your interactions with LRCF for example: attendance at events, details of newsletters or other information we have sent you
WHAT WE DO WITH THE INFORMATION WE GATHER
We will process your personal information for our legitimate business and charitable interests, which include some or all of the following:
- Internal record keeping
- Recording and processing of donations
- To claim Gift Aid on your donations
- To undertake statistical analysis
- To promote our aims, improve our communication and services
- To occasionally contact you about the work of the Community Foundation. You will always have the ability to decline future contact.
- To invite you to LRCF hosted events that we think may be of interest to you
- To assess your eligibility for a grant and process any grants made including requesting end of grant reports
- To manage applications to third party grant schemes that we administer e.g. Comic Relief, BSBT
- To manage your membership (if you are a member of Women in Philanthropy) and invite you to events
We may combine information you provide to us with information available from external sources within our professional networks in order to gain a better understanding of our supporters and grant applicants and to improve the services that we provide.
BASIS FOR PROCESSING INFORMATION
LRCF relies on its legitimate interest to process information on donors, supporters, WiP members and other contacts, as all have expressed an interest in our activities by: discussing or setting up a fund, attending our events, becoming a WiP member or attending WiP events and supporting the annual charities. LRCF also relies on its Legitimate Interests to process data submitted as part of a grant application in order to facilitate that application and connect the group with funds.
All communications that constitute direct marketing will only be sent by post under this basis.
For email communications, we will obtain and record explicit consent, which you can withdraw at any time by contacting us using the details below.
We are committed to ensuring that your information is secure.
In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
We will not retain your information for longer than is necessary. This will normally be for a maximum of six years after our relationship with you has ceased although we are occasionally required to hold data for longer periods for research and statistical purposes or specific programmes.
LINKS TO OTHER WEBSITES
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.
The law requires us to tell you that you have a variety of rights about the way we process your data. These are as follows:
- Where our use of your data requires consent, you may withdraw this consent at any time.
- Where we rely on our legitimate interest to process data, you may ask us to stop doing so.
- You may request a copy of the data we hold about you.
- You may change or stop the way in which we communicate with you or process data about you, and if it is not required for the purpose you provided it, then we will do so. Activities like processing Gift Aid donations, or managing a Philanthropy Agreement, may mean we cannot entirely stop processing your data. We will always endeavour to comply with such a request, however.
- If you are not satisfied with the way we have processed your data then you can complain to the Office of the Information Commissioner here: https://ico.org.uk/concerns/handling/
- You can ask us to remove you from our database at any time by e-mailing firstname.lastname@example.org, by writing to us at the address below or calling us on 0116 262 4916.
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
You may request details of personal information which we hold about you. If you would like a copy of the information held about you please write to.
Leicestershire & Rutland Community Foundation
3 Wycliffe Street
If you believe that any information we are holding on you is incorrect or incomplete, please write to us or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
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