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Vacancy – Grants Officer

Leicestershire and Rutland Community Foundation have a vacancy for a Grants Officer with an application deadline of Tuesday 28th May 2019.

The Grants Officer will oversee and manage the systems via which we give grants on behalf of all our donors and funders, and maintain our extensive knowledge of local need and charitable groups.

Responsible to: CEO

Location: Central Leicester office base; travel up to 3/4 days per month in Leicestershire and Rutland: you will need access to a car. Occasional national travel to meetings.

Hours of work:  30 hours per week

Salary: £20,270 to £23,690 depending on experience (pro rata FTE of £25,000 to £29,218)

Pension Contribution of 8% (after one year of service)

Annual Leave: 25 days (pro rata) + Bank Holidays in addition

Contract: Permanent (6 month probation period)

About Us: The Community Foundation offers a platform for local family and company grant giving funds. Each fund is named and directed by the donor. We also manage local delivery of national grants programmes such as Building a Stronger Britain Together and the Tampon Tax Fund. We are one of 46 accredited UK Community Foundations, supported by and supporting UKCF.

Overview of the Role: You will be managing our Salesforce database on a daily basis, so you need to be confident with IT. You will also help develop our understanding of the impact our grants make locally.  You’ll have direct contact with donors– as well as VCS groups, stakeholders and Community Foundations nationally, and you will work closely with the Grants and Funds Co-ordinator.

We are a small charity so you will need to make the most of tight resources, manage both mundane and high-level tasks, and take an unflappable constructive approach to problem-solving and time pressure. You certainly won’t be “a cog in a machine” – you will have opportunities to work across a variety of projects and spheres.

Job Description

1. Oversee and carry out all the systems via which we deliver grants from private and public donors and funders.

2. Carry out assessments (some of which may be complex and formal, while others are lighter touch) in line with the requirements of each fund.

3. Work, in conjunction with the team, directly with donors who wish to take a “hands on” approach to their grant-giving, as well as on behalf of those who wish to take a more “hands off” approach.

4. Deliver national grant programmes, in line with varying briefs and expectations, working constructively with funders and UKCF

5. Continue to build the Community Foundation’s intelligence of the local charitable landscape, via visits, workshops, “dens”, briefings and other methods, in order to prepare and present reliable information to the Community Foundation’s donors and potential donors, helping grow their understanding of local need, and their interest in local giving.

6. Respond quickly to donor requests to provide concise and up-to-date written information on charitable groups relevant to their interests, either from our database or, if necessary, via further research or outreach.

7. Develop our impact and impact measurement work, from capturing suitable case studies for marketing and reporting purposes, and to creating longer-term understanding of how our grants make difference locally and cumulatively.

8. Manage our bespoke database to carry out all tasks, including reporting.

9. Represent the Community Foundation courteously, consistently and clearly in external communications; maintain a network of relevant contacts to help to build and maintain our local presence, and work constructively with staff, Board, UKCF, donors and funders, and charitable and voluntary groups. .

10. Any other reasonable duties as required by the CEO.

Person Specification

1. Considerable experience of grant giving in the local charitable, voluntary and community sector, particularly smaller grants (£1000- £10,000)

2. Considerable experience of managing a number of different grant-giving programmes, projects or activities concurrently:  we manage 50+ donor funds, as well as national programmes, with different themes and timescales.

3. Considerable experience in assessing VCS groups and their applications for funding, sometimes to high formal standards, and often for a panel.

4. Confidence and ability with IT and administration. You will need to learn our database system immediately, and work with it on a daily basis.

5. A keen interest in grant impact and impact measurement, and ability and willingness to develop this area of our work.

6. A good understanding of inclusion and the ability to work well with people from a range of backgrounds and cultures.

7. Strong written and verbal communication skills: able to engage positively with our Board, the rest of the team, donors, UK Community Foundations, and charitable and voluntary groups of all kinds.

8. Ability to manage expectations of groups and communicate the role and remit of the Community Foundation (this is not a community development role).

9. Ability to drive and access to a car: a proportion of the role will involve checking groups and charities across Leicestershire and Rutland and enabling donor visits.

10. Attention to detail combined with the ability to work constructively in a busy team, sometimes under time pressure and on a range of tasks, some of which are very routine and others which may be new and challenging.


Please send an e-mail to Trust.Mazokera@llrcommunityfoundation attaching your CV and a covering letter of no more than two pages, outlining how your experience and skills fit the job description and person specification. We will not consider applications without a covering letter.

We are a small charity, so while we will consider each application carefully and in line with our Equal Opportunities Policy, it’s not possible for us to respond personally to everyone who applies; if you have not heard from us within 3 weeks of the deadline, your application hasn’t been successful this time.

Application deadline: May 28th 2019.  Interviews held Wednesday 5th June 2019. 

No agencies please